Privacy Policy

Last updated: 12 October 2026

1. Introduction

AVL Leeds Ltd, trading as Affordable Vehicle Leasing (“we”, “us” or “our”), is committed to protecting your privacy and handling your personal information responsibly.

This Privacy Policy explains how we collect, use, store and protect personal information when you visit our website, contact us, submit an application or use our vehicle leasing services.

We process personal information in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018 and other applicable data protection legislation.

Company: AVL Leeds Ltd
Company number: 17240828
Trading name: Affordable Vehicle Leasing
Registered address: Park Hill Business Centre, Walton Road, Wetherby, Leeds, West Yorkshire, LS22 5DZ
Email: info@affordablevehicleleasing.co.uk
Website: https://affordablevehicleleasing.co.uk

AVL Leeds Ltd is the data controller responsible for the personal information described in this policy.

2. Information We Collect

When you contact us, complete an application or enter into a vehicle leasing agreement, we may collect:

• Your full name
• Email address and telephone number
• Residential address or postcode
• Vehicle requirements and preferred budget
• Information provided in enquiries or applications
• Driving licence details
• National Insurance number
• Proof of identity and address
• Employment, income and affordability information
• Bank statements or other supporting financial documents
• Vehicle insurance documentation
• Lease agreements and payment records

We may also collect technical information when you visit our website, including your IP address, device information, browser type and website usage data.

We only collect information reasonably necessary for providing our services, managing applications and meeting our legal obligations.

3. How We Use Your Information

We use personal information to:

• Respond to enquiries and applications
• Discuss vehicle requirements and available leasing options
• Assess affordability and suitability for vehicle leasing
• Verify identification and supporting documentation
• Prepare and administer leasing agreements
• Arrange vehicle delivery and collection
• Manage lease payments and customer accounts
• Provide ongoing customer service
• Maintain business and financial records
• Prevent fraud and protect our business
• Comply with legal obligations
• Improve our website and services

We do not sell personal information to third parties.

4. Legal Basis for Processing

We process personal information under the following lawful bases, as applicable:

Contractual necessity: To assess applications, take steps before entering into a leasing agreement and fulfil existing agreements.

Legitimate interests: To respond to enquiries, manage customer relationships, protect our business and maintain appropriate records, where those interests are not overridden by your rights.

Legal obligations: To comply with applicable legal, accounting, taxation and regulatory requirements.

Consent: Where required, including for non-essential website cookies and certain marketing communications.

Where we rely on consent, you may withdraw it at any time.

5. Vehicle Leasing Applications

Affordable Vehicle Leasing provides vehicle leasing services directly to customers.

We do not carry out external credit checks as part of our standard application process. Instead, we assess affordability based on the information applicants provide.

We may request supporting information to help us determine whether a leasing arrangement is suitable and affordable.

Applications are assessed individually, and submitting an application does not guarantee approval.

6. Collection of Supporting Documents

Our website application form collects initial enquiry information.

We do not request driving licences, bank statements or other supporting documents through the website application form.

Where additional documentation is required, we normally request that customers provide it through WhatsApp.

This may include identification documents, proof of address, financial information and other documents necessary to assess an application or manage a lease.

WhatsApp is a third-party communications service operated by WhatsApp. Its handling of information is subject to its own privacy practices.

We recommend reviewing WhatsApp’s Privacy Policy at https://www.whatsapp.com/legal/privacy-policy.

7. Storage and Security of Personal Information

Customer records, leasing agreements and supporting documents are stored in computer folders used for business administration.

Access to these records is currently restricted to the business owner.

As the business grows, authorised employees may also be given access to personal information where necessary to perform their duties.

Initial website enquiries are sent to our designated business email address. Our website is configured with the intention that application form entries are not retained in the WordPress database.

We take reasonable steps to protect personal information from unauthorised access, loss, misuse or disclosure.

No method of electronic communication or storage can be guaranteed to be completely secure.

8. Sharing Your Information

We may share personal information with trusted service providers where reasonably necessary to operate our business or provide our services.

These may include:

• Website hosting and technical service providers
• Email and communications providers, including WhatsApp
• Banking providers involved in processing payments
• Vehicle delivery, maintenance and related service providers
• Accountants, solicitors and professional advisers
• Government authorities or regulators where legally required

We do not sell customer information or share it with unrelated third parties for their own marketing purposes.

9. Payments

Customers normally make their weekly or monthly vehicle leasing payments by bank transfer.

We may maintain records of payments received, amounts outstanding and relevant customer account information for the purpose of managing leasing agreements and maintaining financial records.

We do not currently use an online card payment facility through our website.

10. How Long We Keep Your Information

We retain personal information only for as long as reasonably necessary for the purposes for which it was collected.

Unsuccessful applications

Where an application is unsuccessful or does not proceed, the associated application information is deleted when it is no longer required.

Active leasing agreements

Customer information is retained throughout the duration of an active leasing agreement to administer payments, manage the vehicle and provide customer support.

Completed leasing agreements

Customer records are normally retained for three years following the end of a leasing agreement.

This allows returning customers to apply for another vehicle without having to provide all their information again.

Legal and financial records

Certain records may be retained for longer where required to comply with applicable accounting, taxation or other legal obligations, or where necessary to establish, exercise or defend legal claims.

When information is no longer required, we take appropriate steps to securely delete or anonymise it.

11. Google Analytics and Cookies

Our website uses Google Analytics to help us understand how visitors interact with our website and improve its performance.

Google Analytics may collect information such as:

• Pages visited and time spent on the website
• Device and browser information
• General geographic location
• Website navigation and interactions
• How visitors arrived at our website

Google Analytics may use cookies and similar technologies to collect this information.

Where required by law, non-essential analytics cookies will only be activated after you have provided consent.

You can manage your cookie preferences through our website’s cookie controls or browser settings.

For more information about Google’s privacy practices, visit https://policies.google.com/privacy.

12. Marketing Communications

We may contact you regarding an enquiry, application or existing leasing agreement.

We do not automatically subscribe applicants to marketing communications simply because they submit an enquiry.

Where we send optional marketing communications, we will comply with applicable data protection and electronic marketing laws.

You may opt out of marketing communications at any time.

13. International Data Transfers

Some service providers, including Google and WhatsApp, may process personal information outside the United Kingdom.

Where personal information is transferred internationally, we will ensure that appropriate safeguards or lawful transfer mechanisms are in place where required.

14. Your Data Protection Rights

Under UK data protection law, you may have the right to:

• Request access to personal information we hold about you
• Request correction of inaccurate information
• Request deletion of your information in certain circumstances
• Request restrictions on processing
• Object to certain processing activities
• Request transfer of your information where applicable
• Withdraw consent where processing relies on consent

These rights are subject to applicable legal conditions and exemptions.

To exercise your rights, contact info@affordablevehicleleasing.co.uk.

We will respond within the timescales required by law.

15. Children’s Privacy

Our vehicle leasing services are intended for adults aged 18 and over.

We do not knowingly collect personal information from children through our application process.

16. Third-Party Websites

Our website may contain links to external websites.

We are not responsible for the privacy practices of third-party websites and recommend reviewing their privacy policies before providing personal information.

17. Changes to This Policy

We may update this Privacy Policy periodically to reflect changes to our business, services, technology or legal requirements.

Any updates will be published on this page with the date of the latest revision.

18. Contact Us

If you have questions about this Privacy Policy or how your personal information is handled, please contact:

AVL Leeds Ltd t/a Affordable Vehicle Leasing
Company Number: 17240828

Park Hill Business Centre
Walton Road
Wetherby
Leeds
West Yorkshire
LS22 5DZ
United Kingdom

Email: info@affordablevehicleleasing.co.uk
Website: https://affordablevehicleleasing.co.uk

If you are unhappy with how your personal information is handled, you have the right to complain to the Information Commissioner’s Office (ICO).

Website: https://ico.org.uk
Telephone: 0303 123 1113